Sheffield DA privacy statement
On 25 May 2018, the new General Data Protection Regulation (GDPR) came into force across all EU member states. Essentially this creates a single set of rules to modernise data privacy laws across Europe. These regulations apply to all organisations, including Sheffield DA.
Sheffield DA is data controller for the data that it processes. This data may include your name, phone number and email address. If you are receiving emails from Sheffield DA it is because you have provided this to the DA for the purposes of providing updates on Sheffield DA matters, examples include: cancellations or amendments to planned events, upcoming DA events and reports on past events. These communications take the form of email and/or SMS however occasionally we may telephone you in emergency or if we believe it is in your interest to receive important information. If you have provided your Personal Data for specific purposes, such as making a booking at an event (eg Region Meet, social event or similar) we will process your personal data only for the purposes it is collected and we will destroy that data when the action is completed. We will not share your information with any other individuals or organisations without your consent.
Each year we maintain the communications database by asking if anyone wishes to be added or removed, however if at any time you do not wish to receive Sheffield DA communications or you wish to restrict the nature of the communication to phone number (SMS/voice) or email address only, you can do that by replying to any of the messages or contact us with a clear instruction of your wishes and we will remove you from the database.
Data Protection Laws, describe individuals who have provided their Personal Data to an organisation (either directly or indirectly) as “Data Subjects”. As a Data Subject, you have a number of rights with respect to how organisations process your Personal Data.
If you wish to exercise any of your rights, please contact us.
Right to be Informed
As a Data Subject, you have the right to be informed of the use that your Personal Data will be put to, along with details of the Data Controller and your rights.
Where you provide your Personal Data directly to The DA, these details will be made available at the time your data is obtained.
Right to Access
Data Subjects have the right to access and obtain a copy of your Personal Data held and processed by The DA, on request.
You exercise this right through the submission of a formal, written Subject Access Request, to do this please contact us.
Right to Rectification
You have the right to request The DA to correct inaccurate or incomplete Personal Data.
Right to Erasure (to be Forgotten)
You have the right to request The DA to erase your Personal Data from its systems and records.
This is not an absolute right however, and does not normally apply to purposes covered by Legal Obligation or which is necessary for the performance of a Contract.
Right to Restrict Processing
Data Subjects have the right to request The DA to stop or restrict the processing of your Personal Data. This could be for example, if your Personal Data is no longer necessary for the purpose of processing.
Right to data portability
You have the right to request a copy of the Personal Data which you have provided directly to The DA, which is automatically processed in a portable format.
Right to object
As a Data Subject, you have the right to object to the processing of your Personal Data, where The DA relies upon Legitimate Interest as the lawful basis for processing.
If you are unhappy with how your Personal Data is processed by The DA, you have the right to complain to the DA. If you remain unhappy, following The DAs response to your complaint, you have the right to lodge a further complaint with The Information Commissioners Office (ICO).
The ICO’s address is: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow Cheshire, SK9 5AF. You can also contact them by telephone on 01625 545 745 or via their website at www.ico.org.uk.